Power BI and SSRS: How Do They Pair?

SQL Server Reporting Services is a powerful reporting tool in its own right with strong programmability, extensibility and scalability features that have led to its widespread adoption. As a report authoring tool, however, SSRS has lacked the powerful dashboard creation features of its competitors. With the release of SQL Server 2016, it now has the capability to produce stunning, information-packed visualizations when paired with Microsoft’s Power BI suite of business analytics tools.

Pairing Up SSRS and Power BI

The only prerequisites to get SSRS and Power BI to play together is the installation of SQL Server 2016 CTP 3, a Power BI account of any level, registration of SSRS with Power BI and SQL Server Agent running. Register SSRS with Power BI via Reporting Services Configuration Manager by entering the SQL server name and RS instance and connecting. Then under Power BI Integration, register a work or school Power BI account. The account must have permissions for registering apps with Azure Active Directory.

Basic SSRS/Power BI Interactions

Once registration is complete, you can upload any Power BI file to the Reporting Services web portal. After uploading, you can open a Power BI file, interact with the report, update its model, refresh the data and save it back to RS web portal when operations are complete. All other consumers of the report will see the changes instantly.

Power BI Mobile App

There is also a Power BI mobile application that connects to Reporting Services as long as network access to the RS server is obtainable from your location. Once connected, you can interact with reports or already defined KPIs in the web portal just as you would from your desktop.

BI Visualization Pinning

Where the partnership between SSRS and Power BI really shines is the ability for users to pin any report visualization, such as charts, matrices, maps and so on to a Power BI dashboard. These pins can have additional annotations. To take advantage of this new feature, you need to configure RS with a BI account that has application add rights in Azure Active Directory.

Once you are signed into RS with Power BI credentials, you can begin pinning. The most common errors during this interaction occur because SQL Agent is not running, since the RS subscription subsystem is utilized for this feature. When the pairing is set up correctly, a Power BI icon appears in the RS toolbar.

You access “pinnable” items via an additional tab, which darkens everything in the display that you cannot pin. Selecting an item brings up a dialog popup from which you select the working group which contains the dashboard to which you will add the pin. You also specify an update frequency so the pin is kept up to date with regular data refreshes.

Note that pins may “expire,” which means they fail to show up at a later date. This situation occurs if you have not refreshed the authentication token during that period. This refresh is accomplished simply by signing into Power BI every 90 days or less at which time all your pins are updated.

The Future of SSRS and Power BI

One of the clear drawbacks to Power BI is that, for now, it is strictly a cloud-based solution. Users are clamoring for the capabilities of Power BI for their on-premise and hybrid systems. Microsoft is responding by rewriting SSRS to extend Power BI-like features to on-premise installations. This also requires that legacy SSRS users be accommodated to provide them with advanced features and an upgrade path.

The new SSRS, which has been making an impact since SQL Server 2016 RC1, supports all modern web browsers using HTML5. A single SSRS mobile app runs on all three major platforms. The RS interface and reports can be custom-branded for a more professional look.


As SSRS has become the de facto modern standard for BI analytics systems, its weakness in data visualizations has come to the fore, which Microsoft is softening by creating ways for SSRS to pair up with Power BI for great visualizations. This pairing, for now, is loosely coupled with the ability to interact with Power BI reports, a mobile Power BI app that connects to an RS server and the ability to attach SSRS visuals as a tile inside of a Power BI dashboard.

They are now adding more capabilities within SSRS itself for big customers with on-premise BI operations, which will include another mobile app and better visuals. It seems logical that at some point Microsoft will opt to unify UIs, report formats and internal subsystems within both SSRS and Power BI in order to reach their eventual goal of one billion Power BI users.


Check out our latest interactive Power BI demos. Play with real data to see how it translates into interactive visualizations: