Terms of Use 

Last updated: October 2025 

These Terms of Use (“Terms”) govern your access to and use of the PII Data Redaction Agent, developed by Optimus Information Inc. (“we”, “our”, or “us”), accessible via Microsoft Teams. By using the PII Data Redaction Agent (“the Agent”), you agree to these Terms. If you do not agree, do not use the Agent.

  1. Acceptance of Terms

By accessing or using the PII Data Redaction Agent, you confirm that you have read, understood, and agreed to be bound by these Terms and our Privacy Policy. If you are using the Agent on behalf of an organization, you represent that you have authority to bind that organization to these Terms. 

  1. Description of Service

The PII Data Redaction Agent is an AI-powered tool designed to automatically detect and redact personally identifiable information (PII) from documents and text. It helps organizations ensure data privacy and compliance with internal and regulatory standards. 

The Agent offers capabilities such as: 

  • Automatic detection of PII (e.g., names, emails, phone numbers, addresses, IDs) 
  • Context-aware redaction of sensitive information 
  • Preview and approval workflows before redaction 
  • Integration with Microsoft Teams 

The Agent may evolve over time as we add, remove, or improve features. 

  1. License and Access

Subject to your compliance with these Terms, Optimus grants you a limited, non-exclusive, non-transferable, and revocable license to access and use the PII Data Redaction Agent for internal business purposes. 

You may not: 

  • Reverse-engineer or attempt to extract source code 
  • Use the Agent in any manner that violates applicable privacy or data protection laws 
  • Reproduce, modify, distribute, or commercially exploit any part of the Agent without prior written permission from Optimus 
  1. User Responsibilities

You are responsible for: 

  • Ensuring that the content you upload for redaction is permitted under your organization’s policies 
  • Reviewing redacted content before final approval or sharing 
  • Maintaining compliance with applicable data protection regulations (such as GDPR, HIPAA, or local equivalents) 
  • Using the Agent only for its intended purpose, the redaction of PII data 

Use of the Agent is also subject to Microsoft’s terms of use for Teams. 

  1. Privacy

Your use of the Agent is subject to our Privacy Policy, which explains how we collect, use, and protect personal information. 

The PII Data Redaction Agent processes text and documents within our Microsoft 365 environment. Limited metadata (such as user email, activity logs, and redaction preferences) may be collected to improve service performance and auditability. We do not store or sell user data, and all redaction operations comply with your organization’s existing data governance and security policies. 

  1. Intellectual Property

The PII Data Redaction Agent, including its content, interface, algorithms, and underlying technology, is the property of Optimus Information Inc. and is protected by intellectual property laws. 

You may not use any branding, logos, or trademarks belonging to Optimus without express written permission. 

  1. Feedback

If you provide feedback, ideas, or suggestions about the Agent, you grant Optimus a non-exclusive, royalty-free, perpetual, and irrevocable right to use, modify, and incorporate that feedback without restriction or compensation to you. 

  1. Termination

Optimus reserves the right to suspend or terminate your access to the PII Data Redaction Agent at any time, with or without notice, if we believe you have violated these Terms, misused the service, or created risk for other users or systems. Upon termination, your right to use the Agent will cease immediately. 

  1. Disclaimer of Warranties

The PII Data Redaction Agent is provided “as is” and “as available.” While we aim to offer accurate and reliable PII detection and redaction, we do not guarantee that the Agent will be error-free, uninterrupted, or that all sensitive data will always be identified correctly. 

To the fullest extent permitted by law, we disclaim all warranties, express or implied, including fitness for a particular purpose, title, and non-infringement. 

  1. Limitation of Liability

To the maximum extent permitted by law, Optimus will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for loss of data, business, or profits arising out of your use or inability to use the PII Data Redaction Agent. 

Our total liability for any claim relating to these Terms or your use of the Agent shall not exceed the amount paid (if any) for access to the service. 

  1. Modifications to Terms

We may update these Terms from time to time. When we do, we will revise the “Last updated” date above. If changes are significant, we will notify you via Microsoft Teams or email. Continued use of the Agent after changes become effective constitutes your acceptance of the revised Terms. 

  1. Governing Law

These Terms are governed by and construed in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein, without regard to conflict of laws principles. 

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below.

optimusinfo.com

510-900 Howe St

Vancouver, BC V6Z 2M4

Canada

info@optimusinfo.com

604-736-4600