Terms of Use 

Last updated: August 2025

These Terms of Use (“Terms”) govern your access to and use of VocaNova, an AI-powered voice assessment assistant developed by Optimus Information Inc., accessible via Microsoft Teams. By using VocaNova, you agree to these Terms. If you do not agree, do not use the service.

  1. Acceptance of Terms

By accessing or using VocaNova, you confirm that you have read, understood, and agreed to be bound by these Terms and our Privacy Policy. If you are using VocaNova on behalf of an organization, you represent that you have the authority to bind that organization to these Terms.

  1. Description of Service

VocaNova is an AI platform that enables:

  • Automated voice-based interviews
  • Real-time scoring using Azure Speech and OpenAI (GPT-4o)
  • Learning feedback for candidates
  • Recruiter tools for interview management within Teams

The service may evolve as features are added, removed, or updated.

  1. License and Access 

Subject to your compliance with these Terms, Optimus grants you a limited, non-exclusive, non-transferable, and revocable license to access and use VocaNova for internal, non-commercial purposes.

You may not:

  • Reverse-engineer or extract source code
  • Use VocaNova in ways that violate applicable laws
  • Copy, modify, or redistribute any part of VocaNova without written consent
  1. User Responsibilities

You are responsible for:

  • All activity through your use of VocaNova
  • Providing accurate and lawful data
  • Using the service only for its intended purposes
  • Complying with your organization’s data and IT policies

Use of VocaNova is also subject to Microsoft’s terms for Teams and Azure services.

  1. Privacy

Your use of VocaNova is governed by our Privacy Policy. Personal data collected is limited and remains within your organization’s Microsoft 365 environment. No data is sold or shared with third parties. 

  1. Intellectual Property

All components of VocaNova, including the interface, prompts, evaluation models, and software, are the intellectual property of Optimus Information Inc. All rights are reserved unless expressly granted. 

  1. Feedback

If you submit feedback or suggestions, you grant Optimus a royalty-free, perpetual, and irrevocable right to use and incorporate that feedback without compensation. 

  1. Termination

We may suspend or terminate access to VocaNova at any time if we detect violations of these Terms, security risks, or misuse. Upon termination, your right to use the service ends immediately.

  1. Disclaimer of Warranties

VocaNova is provided “as is” and “as available.” While we strive for high quality, we do not guarantee uninterrupted service or error-free performance. We make no guarantees regarding interview outcomes. 

  1. Limitation of Liability

To the maximum extent allowed by law, Optimus will not be liable for indirect or consequential damages arising from your use of VocaNova. 

  1. Modifications to Terms

We may update these Terms periodically. Significant changes will be communicated via Microsoft Teams or email. Continued use of the service indicates acceptance of revised terms. 

  1. Governing Law

These Terms are governed by the laws of the Province of British Columbia, Canada, and applicable federal laws. 

Contacting Us

If there are any questions regarding these Terms of Use you may contact us using the information below.

optimusinfo.com

510-900 Howe St

Vancouver, BC V6Z 2M4

Canada

info@optimusinfo.com

604-736-4600