Privacy Policy 

Last updated: September 2025 

This Privacy Policy explains how Optimus Information Inc. (“we”, “our”, or “us”) collects and uses personal information when you use OptiOps, our AI-powered project delivery assistant available through Microsoft Teams. 

Collected Information 

When you use OptiOps, we may collect the following information: 

  • Your name and email address (from Microsoft Teams)
  • Project inputs provided via chat (e.g., scope descriptions, task details)
  • Work item metadata (e.g., task titles, deadlines, owners)
  • Usage interactions and commands sent to the OptiOps bot
  • Time-logging and reporting data
  • Feedback or ratings submitted through the interface

We do not collect sensitive personal information such as passwords, financial data, or biometric identifiers.

 

How We Use Information: 

We use this data to:

  • Analyze project scope and generate structured work items
  • Assign owners, due dates, and time estimates to DevOps tasks
  • Push structured data into Azure DevOps via secure APIs
  • Generate time reports and identify overdue tasks
  • Continuously improve the accuracy and performance of OptiOps
  • Personalize the experience based on team structure and usage patterns

Data Storage and Access 

All project and user data is stored within your organization’s Microsoft 365 environment and governed by your existing enterprise security and compliance policies. Optimus does not retain or replicate your project data outside your tenant unless explicitly configured and agreed upon.

Data Sharing

We do not sell or share your personal data with third parties. Your data may be processed through secure Microsoft services (e.g., Azure, Azure DevOps, OpenAI) under your organization’s enterprise agreements and Microsoft’s privacy policies.

Cookies and Analytics 

OptiOps may use session-level telemetry or anonymized event tracking to understand feature usage and improve product performance. No personally identifiable information is collected for analytics purposes unless explicitly authorized. 

Your Rights 

In accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), you have the right to:

  • Request access to your personal information
  • Request corrections or deletion of your information
  • Withdraw consent for data processing at any time

To exercise these rights, contact us at info@optimusinfo.com.

 

Changes to this Policy 

We may update this Privacy Policy periodically. If significant changes are made, we will notify users via Microsoft Teams or email.

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below.

optimusinfo.com

510-900 Howe St

Vancouver, BC V6Z 2M4

Canada

info@optimusinfo.com

604-736-4600